Handled all incoming issues and prioritized the plan of action. Participated in various projects to improve the patient visit experience. Advocated and worked collaboratively to standardize processes, procedures, and communications. Planned, organized, and the managed the administrative task and provided direct support to the Director of Joint Military Intelligence Training College (JMITC), as well as other faculty members. Effective in managing resources, priorities, and effort to get the job done consistently within stated time constraints. Executive Secretary for the United States Agency for International Development (USAID), Management and Investigations Office; Department of the Treasury, International Affairs Office; U.S. Customs and Border Protection, Financial Systems Division; and the Navy Strategic Systems Programs Office. I'm seeking a position which uses my vast administrative experience to further my career. Summary : Top-notch, dedicated and honorable assistant with over 12 years of comprehensive and specialized training in a fast-paced, multi-task environment with the ability to prioritize accordingly. Maintained and updated prospects on Act database. Created charts and produced slides for presentations using Power Point. Developed detailed standard operating procedures for lower level admin staff of seven. Skills : Microsoft Word, Outlook, some Excel; Speak and write Spanish fairly, Customer service oriented. All rights reserved. Processed 20-30 invoices monthly. Confidentiality and integrity is a must for this job. Selected to provide Administrative Support for OneBook Program ( a multi-year large complex project for accounting system): Managed and controlled calendar; Coordinated and handled logistics for Steering/Executive Committee Meetings; Managed/maintained conference rooms; Acted as liaison with multiple contractors associated with OneBook (SunGard, Ernst & Young); Compiled and edited input from program leads for biweekly newsletter; and Executed OneBook Star Award. Reporting to President Job Responsibilities: Streamlined office operations for marked productivity gains, creating standardized documents, highly accessible filing system, and detailed Outlook database storing client/vendor information. Confident and poised in interactions with individuals at all levels. Profound ability to explain treatment plans to the clients. Reads and screens incoming correspondence and reports; makes preliminary assessment of the importance of materials and organizes documents; handles some matters personally and forwards appropriate materials to the administrator or executive and staff. The best examples from thousands of real-world resumes, Handpicked by resume experts based on rigorous standards, Tailored for various backgrounds and experience levels, Commended for proficiency in multi-tasking when managing administrative work and ensuring top level patient care and support. Efficiently managed Microsoft Outlook Calendar to facilitate scheduling of meetings. Maintained file management systems, both manual and electronic as needed. Monitored daily census of inpatient and outpatient units, Resolved and monitored physician billing issues and their impact on revenue, Monitored the implementation and updates of policies and procedures. An executive secretary job, presenting wide experience in office administration, project planning and customer rapport. Proactive, independent, good judgment, and very organized. Assisted with customer service; chaired customer service committee. Prepare, format and prepare and bind all reports for professional presentation. Skills : Microsoft Office, adding machine, typing, filing,. © 2021 Job Hero Limited. Prepare letters of interest for prospective clients. Served as the secretary to the Inspector General, Deputy Inspector General and as the principal administrator support to their staff in the Management Office, Personnel Services Office, Information Management Office, and their Budget and Acquisition Office. Initiated marketing concepts and ideas by creating graphic designs that were utilized for public display. I offer a 15 year track record demonstrating multiple skills and the ability to follow through with projects from inception to completion. Ability to multi task and follow through. Common tasks listed on a typical example resume for Executive Secretary include managing paperwork, updating electronic databases, supervising budgets, preparing reports, offering customer service and arranging travel. An Executive Assistant job description clearly defines the responsibilities, duties and qualifications needed for the position. Looking for cover letter ideas? View the profiles of professionals named "Executive Assistant" on LinkedIn. Used personal computer to type purchase requests, travel vouchers, and general supply requisitions and maintaining the budget, monthly and quarterly and reconciliation forms for American Express. How to write a resume profile summary. Composed Air Force retirement invitations and created business cards for agency personnel. Close interaction with external clients, providing escalation of issues to OOP/Advocate team. Executive Secretaries provide presidents, executives and chairpersons with administrative and clerical support. In charge of all marketing activities: coordinated seminars and maintained and updated client mailing lists for dissemination of promotional discounts, monthly newsletters and brochures. Maintained current and active credentials for all licensed, registered and certified employees and prepare for audits. Enrolled prisoners in school inside the prison, scheduling class times for each. Executive Secretary Jobs Executive secretaries and executive administrative assistants have some similarities, but executive secretaries work directly for and provide close administrative support to an executive. A general manager’s secretary is responsible for carrying out clerical, phone and administrative responsibilities while simultaneously representing the executive office. See our sample Executive Secretary Cover Letter. Effectively handled global travel arrangements for the executive team (airline, hotel, limousine). Excellent interpersonal and communication skills. You need money, but you Job Duties and Tasks for: "Executive Secretary and Administrative Assistant" 1) Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.2) Open, sort, and distribute incoming correspondence, including faxes and email. Coordinated travel arrangements and set up and maintain files for the Director of Operational Services as well as the Director of Admin. Provided timekeeping for 16 employees to include coordination with KRONOS (automated time and attendance system), lost time reports, time sheets and periodic audits. Travel arrangements were also coordinated for company guests for the purpose of roundtable meetings. Coordinated offsite Fall Strategy and budget meetings with top corporate leadership and contracted food and beverage services. To be a successful executive secretary, the following traits are expected â proficiency in MS Office and back-office software; in-depth knowledge of accounting procedures and office management, familiarity with research methods and outstanding negotiation skills. Added modules and actions, and distributed weekly activity report to relationship management team. Identified potential problems and initiated corrective action. Objective : I am looking for a position with a stable company that will utilize the knowledge I have gained in not only the medical field but also management and leadership abilities for their benefit but also mine. Reported attendance hours and entered into the State wide reporting system online. Maintained the company performance report, Sales Reports & MIS reports. Facilitated the travel management for internal employee and the clients. Supported VP and teamed up with directors to create and review department budgets. Executive Secretaries are highly skilled professionals who support executives or management in an administrative capacity. Managed logistics for mid-level executives during the confidential phase of shut- down. Personable and professional under pressure. Posted open positions both internally and externally, and contacted outside staffing agencies to recruit for open positions. Performed comprehensive administrative services to all other Directors and Group Leaders. Grew practice by over 50% by gaining record referrals and new patients, Recognized with multiple "Blue Ribbon" awards which were initiated by patients and administered by physician, Developed procedures for scheduling which allowed for a more efficient schedule and created a system to ensure patient confirmations: this decreased the amount of no-show appointments by over 20% and increased revenues, Responsible for all chart preparations and medical record completions, Handled complex patient complaints and collection issues while providing excellent support, Managed a very large amount of incoming calls and multi-tasked to schedule numerous procedures, prescription requests and handled general patient inquiries, Developed procedures to more efficiently managed day-to-day office functions which were adopted by numerous other practices within the clinic. Murray Real Estate System, Answered phones and directed to the proper party, Greeted and directed all visitors to the office including tenants and business associates. Order all office supplies and keep stationery stocked, especially for last minute reports. Excellent domain expertise in school education, extensive knowledge of products specific to publications. I have always learned quickly and strived to achieve to the best of my abilities and have always assumed more responsibilities while moving up quickly but I am confident I can combine what I know and what needs to be learned to do my job more than sufficiently. Supported Vice President/Chief Information Officer (CIO), assuring follow-through on project assignments and smooth information flow to and from the highest levels of the organization. Bolstered efficiency through organizing records and maintaining extensive client database. Receiving and screening phone calls and redirecting them when appropriate. Coordinated functions such as retirement ceremonies, tours, briefings and award ceremonies. Strong communication skills in English. Most executive secretaries assist CEOs, vice presidents or other executive-level positions. Reviewed a variety of data for accuracy, completeness and conformity to established standards and procedures. Prepared and administered final exams, midterms and course evaluations. Coordinated travel needs and expense reporting. Served as a back-up time keeper Process H-1B VISA application and other employment authorization paper work. Skills : Word, Excel, Publisher, PowerPoint, Adobe Professional, Outlook, Gmail, Google Docs, Executive Management, Office Manager, Instructor, Volunteer. Objective : Professional who posses excellent product skills in Publication domain (school / college education in India) with pioneer of publications -Oxford University Press, India (private entity of Oxford University, UK) as Regional lead in marketing department. Set up appointments, and arranged schedules using Microsoft Outlook. Maintain excellent written and oral communication skills, problem resolution abilities, and a high level of confidentiality. Summary : Accomplished executive secretary offering 21 years of administrative experience reporting to Managing Director and Co-Head of Global Markets and other high level managers. Provided administrative, technical and clerical support to CEO. Used the Intranet Quorum (IQ) correspondence management system (CMS) from the ACS Desktop Solutions, Inc. A correspondence management system that allows offices to keep a central data base information about constituents, mail and workflows. Assisted in updating and administering emergency evacuation procedures, and safety guidelines. Supported President in maintaining schedule, proofreading documentation, and executing special projects. Expert in maintaining correspondence and helping senior manager in other office areas. The duties mentioned in the Executive Secretary Resume include â maintaining executiveâs agenda, assisting in planning appointments, attending meetings, receiving and screening phone calls, handling and prioritizing correspondence, making travel arrangements, handling confidential documents, preparing invoices, monitoring office supplies, maintaining electronic and paper records and conducting research. Arranged PowerPoint slides for presentations to support guest lecturers visiting the agency. Extensive knowledge in leadership, communication, accounting, payroll, managing, marketing, advertising, and collections. Detail oriented and resourceful in completing projects, able to multi-task effectively. 本日の日本での49 Executive Assistantのトップ求人。プロフェッショナルな人脈を構築することで、キャリアアップにつながります。LinkedInでは、毎日Executive Assistantに関連する求人が掲載されてい … Coordinated routine actions with Department Heads as directed. Maintained all calendar events, appointments, and in house meetings. Initiated regular staff meetings, training/development opportunities, and technology tools to automate routine functions, advance open communications, facilitate teamwork, and improve morale. Assisted with preparing communication for public dissemination - mass distribution mailings for city, state and federal legislative members, Transcribed all meeting minutes and dictation for correspondence and confirmation of action items, Reviewed and edited monthly and quarterly reports presented at board meetings attended by city officials and members of the media, Realized and implemented ways to cut spending on office supplies, saving the department hundreds of dollars each year, Planned meetings and assisted with "ground-breaking" ceremonies and other city events by managing vendor services and attendee lists, Organized and maintained filing system for inter-departmental use, Recorded the minutes of weekly board meetings and shared the minutes with officers and members on the Google Drive, Prepared the 2013 national workbook, submitted the nomination forms, and helped the organization achieved Superior Chapter, Divided tasks into assignments, delegate responsibilities to committee members, and ensure that assignments are finished on time. I'm a fast learner and well organized. Coordinated the development of PowerPoint presentations. Ordered office supplies and kept record of purchasing receipts. Improved invoice payment time 90% by tracking through A/P system and following up with approvers. The Job Description of a General Manager's Secretary. Increased efficiency through producing office standard documents for invoices, contracts, company letterhead, and business cards. Created and regularly updated/maintained organization chart for the Corporation. Enjoy creative problem solving and getting exposure on multiple projects, and I would excel in the collaborative environment on which your company prides itself. Answered telephones, maintained calendar, prepared correspondence, work on Excel spreadsheets, mail merge documents. Headline : Dedicated and energized Dental Front Office Receptionist/Financial Coordinator with 8-plus- year hands-on experience in managing front desk operations, dental records, treatment plans, appointment scheduling and follow-up. A job search can hammer your self-worth. Project management that includes development and budget experience Creative and flexible. Developed and maintained complex corporate reports including weekly Chairman's Reports. Organized trips to new location in hopes of incumbents choosing to relocate. Engaging at building working relationships based on helpfulness, reliability and trust. Prepared extensive international travel arrangements including passport and visa, Preparation of expense reports including entering into SAP, maintaining receipts, as well, Responsible for time entry (regular, vacation, sick) into SAP for product service line. Competent in arranging business appointments, travel documents, air tickets and accommodation, taking notes at meetings and providing general assistance during presentations. Key Results: Responsible for planning, organizing and managing the day-today administrative activities of the program and ensuring compliance with all internal and external policies and procedures. Follow up on letters for potential jobs, including resumes, prior job reports or any documentation requested. Coordinated conferences, including travel, lodging arrangements, and registrations. Bachelor Of Arts In Music Management & Performance, Administrative Summary Statement Examples, How to write Experience Section in Administrative Resume, Action Verbs to use in Administrative Resume, How to present Skills Section in Administrative Resume, How to write Education Section in Administrative Resume. Assistant Secretary, Executive Secretary, Executive Assistant and more on Indeed.com Executive Secretary Jobs - January 2021 | Indeed.com South Africa Skip to Job Postings , Search Close Coordinated meetings between professors and students based on each professor's calendar availability. Common tasks listed on a typical example resume for Executive Secretary include managing paperwork, updating electronic databases, supervising budgets, preparing reports, offering customer service and arranging travel. Executive secretaries should include on their cv both normal secretarial skills such as reading, typing, phone communication, email communication and researching but also great presentation skills as they will normally accompany executives to meetings and professional events. Processed reimbursements and cash advances. Payroll Accounts Payable/Receivable Collections Networking Advertising & Marketing Sales Social Media- Publish/Market Scheduling/Dispatching. Project management that includes development and budget experience Creative and flexible. Qualifications Summary Accomplished executive assistant offering 12 years of administrative experience reporting to a CEO and other top executives. Managed Chairman's line of credit payments, five checking accounts, safe deposit box, reconciled bank statements and submitted monthly balance sheets to Director of Finance. Generated various financial statements for monthly meeting. Executive Secretary LIVE Lucy Brazier’s The Modern Day Assistant as a Strategic Business Partner Advanced Certificate for the Executive Assistant: ACEA Speaker Bureau Team Events #ExecSecTech Parallel Industry Events Performed follow-up on each individual case until resolution achieved. Produced letters, memorandums and minutes of meetings from notes. Summary : Qualified secretary with 5 years in fast-paced customer service and business environments. Proficient user of MS Office. Objective : Highly qualified Executive Secretary with experience in the industry. An executive assistant resume summary should effectively focus on the individual’s knowledge of ensuring the smooth running of an office, working on both one on one basis with executives, and on a broader basis with internal and external clients. Examples and tips to write a professional profile that’ll make your resume stand out, with quick & clear advice. Provided directional leadership to 17 colleagues supporting functional managers. Summary : I'm an administrative professional with greater than 10 years experience in the insurance industry. Provided high-level administrative support to Vice President for University Advancement, Executives and Board of Trustees in a top-tier Catholic higher education and human service institution. Arranged business travel and processes related expense reports. Supported executive vice president and staff of 20 field relationship managers. Education: A high school diploma is enough for most entry-level jobs, but those with associate’s or bachelor’s degrees in business-related fields will be more marketable. Worked with Corporate Counsel on a variety of issues. Managed special projects as assigned by the President. Directly reported to the Chairman & CEO, President and the Executive Leadership Team. I'm proficient in Microsoft office as well as company specific software. Attending meetings and keep minutes. Madhushree Joshi – Executive Secretary to Mananaging Director – Labindia Instruments Private Limited- Contact Details: Mobile / Email ID / Social Profile Maintained CEO's calendar, coordinating schedule of meetings, daily operations, conferences and special projects. Format and prepare for audits follow up on letters for potential jobs, including experience with office management systems including... Particular geotechnical field and prepare and bind all reports for 6 branches in office,... 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